Administrative Assistant

$3,578.00 (monthly)
  • Full Time

  • 1300 N BROADWAY STE 300
    DENVER CO 80203
    JCA-APPAA-061024
    determined_by_position
    06/11/2024
    06/24/2024 (11:59 PM Mountain)

    Department Information

    Colorado’s Office of the State Public Defender (OSPD) maintains a reputation as one of the top organizations in the nation specializing in the delivery of indigent criminal defense. We operate as an independent agency within the Judicial Branch of Colorado State Government with over 1,200 dedicated employees assigned to twenty-one Regional Trial Offices, a centralized Appellate Division, and a centralized Administrative Office. The mission of OSPD is to defend and protect the rights, liberties and dignity of those accused of crimes who cannot afford to retain counsel. We do so by providing constitutionally and statutorily mandated representation that is effective, zealous, inspired and compassionate.

    We seek to hire professionals who are dedicated to furthering our mission and demonstrate compassion in their service to our clients. We are a fast paced, team-oriented environment, where self-motivation and a personal commitment to high performance are important attributes for success.

    Description of Job

    How to Apply

    Please e-mail your résumé and cover letter outlining your interest in this position and how you meet the qualifications to  Terra Whitson, Appellate Division Office Manager at Terra.Whitson@coloradodefenders.us by Monday, June 24, 2024, 11:59 p.m. (Mountain Time).

    Due to the high volume of applications we receive, we cannot personally respond to each submission. We will notify you by phone and/or e-mail if you are selected for an interview.

    Position Purpose and Objectives/Definition of Work

    We are recruiting to fill an Administrative Assistant position in the Colorado State Public Defender’s Appellate Division located in Denver. This is a full-time, entry-level Administrative Assistant position responsible for performing routine clerical and receptionist duties of a legal nature following established office procedures. Tasks are performed under direct guidance of an Office Manager or Supervisor while learning office and court procedures and case file management systems. Individuals must have strong interpersonal skills in order to successfully work with colleagues and court staff and to provide patient and compassionate service to indigent people charged with criminal offenses. Individuals require the ability to multitask and perform tasks in a timely manner with accuracy and attention to detail.

    Primary Duties and Responsibilities:

    This person will provide administrative support to several attorneys. Applicants should possess the ability to efficiently manage time, adapt to sudden change, and successfully multitask.

    Job responsibilities include, but are not limited to:

    • Preparing and proofreading various letters and some pleadings;
    • Processing and preparing incoming/outgoing mail;
    • Scanning and copying of letters and pleadings;
    • Using Colorado Courts E-Filing and Colorado Courts Data Access systems;
    • Help answer incoming office calls;
    • Communicating with various outside agencies and clients as requested by attorneys;
    • Opening and closing cases;
    • Miscellaneous office tasks as requested.

    Position page(s) related to this position:

    Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

    QUALIFICATIONS: (Employees must be able to perform the essential functions of the job, with or without reasonable accommodation.)
     
    Education and Experience:

    • Graduation from high school or equivalent;
    • Knowledge of English language, grammar, and punctuation;
    • Basic clerical and administrative skills such as data entry, uploading electronic files, managing files/records, and answering phones;
    • Strong computer and typing skills;
    • Knowledge of standard software applications such as Microsoft Word, Excel, Outlook, and internet browsers.

    Preferred Qualifications:

    • Experience drafting and editing legal documents;
    • Knowledge of court systems and legal terminology;
    • Knowledge of electronic filing through Colorado Courts E-Filing;
    • Special interest in criminal defense and public service;
    • Client/customer service experience in a fast-paced environment;
    • Experience working in an environment serving indigent populations;
    • Spanish fluency.

    Benefits of Working for the OSPD

    • 6 Health Plans- Kaiser and Cigna options
    • Basic Vision Insurance – included with medical plans
    • Dental Insurance
    • State Paid Life Insurance
    • State Paid Short-Term Disability
    • FSA – Healthcare and Dependent Care
    • HSA Plan with Employer Contribution
    • Generous Paid Time Off
    • 11 paid holidays
    • Access to Mental Health and Well-Being Resources
    • Colorado PERA
    • 401(k) and 457 Supplemental Retirement Plans

    For more information on benefits please visit https://dhr.colorado.gov/state-employees/state-of-colorado-employee-benefits. For additional information on PERA visit www.copera.org.

    Additional information about the Office of the Colorado State Public Defender can be found on the rest of our website.

    NON-DISCRIMINATION

    The Office of the Colorado State Public Defender provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, national origin, gender, age, sexual orientation, gender identity, religion, disability, marital status, or other protected status, in accordance with applicable federal, state and local laws.

    Consistent with this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including the application and selection process.

    If you have a disability and require reasonable accommodation, please contact Katey Tarkington at Katey.Tarkington@coloradodefenders.us